Enhance your management system, boost productivity, amplify customer satisfaction, customise your task flow and manage data records. Whether your clients are businesses or customers, you can assure them of a clean and consistent experience.
Create and schedule checklists to allow staff to complete duties in a given time frame. Avoid creating unnecessary admin that interrupts workflow using digital checklists instead of paper-based records. Record time used to complete checklists.
Minimize the risk of machine failures causing safety hazards and creating a loss. Create schedules for preventative maintenance. Set up automated maintenance-related email reports to a specified mailing list. Configure a mailing list with the relevant parties. A system like this saves time between the problem being reported and fixed. For example: during a routine check, an employee notices a gauge not working correctly on the forklift. The employee will then mark it on the checklist.
Procurant Task generates a report and emails it to the head of the maintenance team to replace or fix the faulty gauge.
Upload an employee uniform policy and checklist to remind employees of the correct safety equipment and work-gear. Outline dress-code violations so employees are aware of when they need to take off or put on a specific item. For example, a hairnet and shoe coverings in a factory are hygienic items. Not wearing these would be a health code violation. Whereas a hard-hat, eye-protection and heavy-duty footwear are suitable for a warehouse environment.
Give guests and customers more confidence in the health and safety practices of the establishment. Ensure clean and hygienic premises– Maintain an evidence-based record of cleanliness. Areas like restrooms and the kitchen should be cleaned often. Receive reports that outline complete vs incomplete tasks. Store evidence of your hygiene checklist program in the Cloud. Help accelerate inspections, for example, when asked for a specific date; use the search bar instead of combing through old files in the storage room.
Create a standard that customers can expect from your brand. Add multiple locations to your profile and oversee and improve the performance of individual employees with data reports. Encourage a quality customer experience that creates a positive brand reputation across your locations.
Thorough housekeeping is essential as it is one of the first impressions guests will have of a hotel. Scan the RFID chip in individual hotel rooms to ensure that staff are legitimately completing the checklist. Staff can also note that all complementary items and consumables like soap and sugar are in their designated place in the appropriate time frame. Such checklists are needed to see that clothes hangers and robes don’t leave with guests at check out.
Especially in hotels where staff come in and leave just as quickly, the training process can be tiring and resource-heavy. Integrating an app with scheduled checklists helps ease the learning curve and speed up the training process.
Picture a scenario where a staff member discovers a faulty fridge while completing routine checks. A long admin process follows before fixing the issue. With Procurant Task, once the checklist is complete, a report is emailed to the relevant party.
Hold staff accountable for unnecessary wastage. For example, integrate our oil temperature thermometer to ensure fryers are turned off, especially on slow days. Save money on the reams of paper used to complete checklists.
Using a checklist to track the preparation, cooking and packing process will help prevent issues like soggy bread or undercooked or overcooked rotisserie chicken. Use the remote temperature devices to ensure that food cooks according to specifications. Temperature devices also help make sure food cools down before packaging. This prevents issues like condensation causing mould.
The salad bar and ready-made meals need to be kept at the right temperature to ensure food safety. At certain temperatures, the bacteria can multiply much faster and lead to food poisoning. For example, if a cooked dish maintains a temperature below 60 degrees C the bacteria will multiply faster. The same occurs if a piece of raw fish in the Seafood section is stored above 4 degrees C. Procurant Task allows you to complete temperature checks to make sure food temperatures don’t fall into this danger zone.
For example, get reminders to put old items on sale and check expiration dates of refrigerated foods. Check what food is suitable for donation and record it on a digital checklist instead of relying on a paper-based checklist.
Be master of your time and know if duties are accomplished in the given time frame, delayed, rushed or drawn out. The app’s structure leaves little room to ask when to complete a job. Customise alerts so that you can resolve issues before they create further complications.
The advantage of Task being highly adaptable is that it is relevant to various businesses, including restaurants, manufacturers, hospitals, grocery stores and health and safety auditors.
Motivate employees by acknowledging and rewarding top performers. Evaluate employees based on output instead of reputation and time spent in the workplace. Put accountability in place with video or photographic evidence as tangible proof of completion. Track users and their output through personalised reports. Prioritise your tasks according to urgency and know where to direct your efforts to strengthen your business.
Make tasks location specific. Place RFID tags in certain areas of your property to make sure that the user goes to the space that you specify to complete the check.
Task is the seal of approval your customers need to assure them that your facilities are spotless. You can oversee tasks and keep tabs on employees to help ensure a consistent customer experience.
• View percentage of task completion vs incompletion
• Cooling logs and audit reports
• Receive data reports via email
Syneru is an African IT solutions company. Leveraging the latest innovations in the industry, we aim to construct and implement solutions that elevate your business. Our expertise in Enterprise Software Development, Data Engineering, Business intelligence and AI helps drive your success.
